Agenda item

Risk Management Update

 

The Head of Internal Audit, Anti-Fraud and Assurance will submit a report providing an update on the development of the new Risk Management process and summarising the current risks on the Strategic Risk Register.

 

Minutes:

The Head of Internal Audit, Anti-Fraud and Assurance submitted a report providing an update on the development of the new Risk Management Process (a presentation upon which Members were given prior to the meeting), and summarising the current risks on the Strategic Risk Register. 

 

The report outlined:

 

·         the current position with regard to the development of the new SharePoint system

·         the work being undertaken to develop the supporting risk management strategy, policy and procedures,

·         the way in which the Risk Management System would be populated with the latest risks

·         The work being undertaken over the next few weeks to expand on the strategic concerns and areas of focus

·         The timetable of reporting being developed to ensure that the Senior Management Team and Business Units were managing risks and ensuring necessary escalations as well as the reporting of risks to Cabinet

·         The intention to submit regular management updates on progress to this Committee in order to provide assurances that the new arrangements were effective

The new system would be launched from 1st April and, in addition, Members of the Committee would have the opportunity to periodically choose to explore certain risks in more detail by inviting risk owners to attend meetings to talk through the actions and assurances.   Once fully developed, all Members of the Committee would be provided with a link to access the Risk Dashboard so that they could see for themselves the risks identified, and the actions being taken to ameliorate those risks.

 

Written responses to questions asked by Members of the Committee were provided as follows:

 

·         In principle the new SharePoint system would be accessible to all employees to see, however, through the access permissions, only staff with the relevant access permissions would be able to change anything

·         There was the functionality to keep a ‘risk’ limited to certain Business Units or Head of Service but this was likely to be very much the exception than the rule

·         The system was very simple as it used functionality that most staff were familiar with and the PowerBI Dashboard (which was the window to the system) was very simple.  In addition, a guide would be made available and possibly a staff training tutorial on the staff intranet training module

RESOLVED that the report and update be received and noted.

Supporting documents:

 

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