Agenda item

Procurement and Financial Update (Sac.18.12.2020/6)


The Area Council Manager introduced the report previously circulated, and a brief presentation was given to highlight the pertinent points.

Members were reminded of the current contract with District Enforcement which was envisaged would help encourage behavioural change; keeping traffic flowing in centre and reducing dog fouling across the area.  The contract was due to finish at the end of March, 2021. A number of options were considered, with a recommendation that the contract be extended for a further 12-month period,  and that Darfield patrols formally recognised in contract documentation.


Those present were then reminded of the work of the One Stop Shop, delivering impartial and confidential advice.  The contract was due to cease on 30th June, 2021 and there was no option available to extend.


Members were reminded of previous discussion on the subject, including at a Members’ briefing on 12th November, 2020.  A number of options were considered.  The national and local economic issues and consequent need anticipated in the area was acknowledged.



(i)           That the contract with District Enforcement be extended for a period of one year from 1st April 2021 to 31st March, 2022 at a cost of £18,220, with Darfield ‘Hotspot’ areas formally included in the contract;

(ii)          That the One Stop Shop Advice Service be retendered at a value of £83,000 per annum for a period of three years (one year with two further periods of one year, subject to an annual review of performance, continued evidence of need and availability of funding);

(iii)        That the Area Council manager drafts a specification of requirements and all other necessary tender documentation and that the Executive Director Communities be authorised to approve all necessary paperwork in order to procure a One Stop Shop Advice Service following consultation with Members of South Area CounciI;

(iv)        That the timescales proposed for the procurement of a One Stop Shop Advice Service be approved;

(v)          That Councillors Markham and Stowe take part in the tender process including scoring tender submissions and being part of the interview panel.


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