Agenda item

The Area Council Manager introduced the item, providing an update on recommissioned projects.

With regards to the Environmental Enforcement commission, Members noted that two providers had been interviewed and Kingdom Security had been the preferred candidate.  It was noted that the original contract would come to an end on 31^st March, 2016, and the new contract would start on 1^st April, 2016, providing a seamless transition.

The One Stop Shop contract had been extended until 31^st March, 2017 by way of a waiver to contract procedure rules.  It was suggested that the future of the project should be discussed in the Autumn, in order to make decisions significantly in advance of this date.

With regards to the Tidy Team, it had previously been thought that this contract could be extended until 31^st March, 2017 by the use of a waiver to contract procedure rules.  However, advice from Procurement suggested the value of the contract was too high and that this ought to go out to formal procurement. It was therefore agreed to hold a special meeting of the Area Council to consider revised commissioning documentation, with a view to approving this in order to go out to tender as soon as possible after.   Members were concerned that, in the event of any unforeseen circumstances, there could be a gap in service.  It was therefore agreed that the Area Manager discusses the possibility of any provision to bridge the contracts if necessary.

Members heard how four potential providers were interviewed for the Summer Holiday Internship commission, and C+K Careers had been successful.  It was noted that a pre-contract meeting had been held.  Members heard how the first contract with C+K Careers was still ongoing, as students were monitored to establish their first destination after leaving school.  Therefore, both contracts would be managed simultaneously.

The meeting discussed the Community Magazine, including areas where delivery had been missed.  It was noted that delivery in Birdwell would take place shortly, and Members were encouraged to make the Area Manager aware of any other areas where delivery may have been overlooked.

RESOLVED:-

(i) that the progress made towards recommissioning of existing projects be noted;

(ii) that a special meeting of the Area Council is held on 24^th March, 2016 at 1pm to consider the specification of requirements for the revised Tidy Team procurement, with a view to approving this in order allow officers to commence the tendering process.