Agenda item

Commissioning, Project Development and Finance - to include update from budget profiling workshop

Minutes:

The Area Council Manager provided introduced this item and provided Members of the Area Council with a financial position and forecast for expenditure based on the projects that had been proposed.

 

It was reported that the specification for the Environmental Education contract was to be reviewed at a workshop planned for 3rd March, 2020.  The Grants Panel was to meet on the 28th February, 2020 for the Evaluation Panel and it was particularly important that the Area Council Manager was alerted to any proposed commissioning profile variations so that feasibility considerations could be made at the earliest opportunity.  It was also noted that decisions on the continuance of various projects would have to be taken at the March meeting so that there was sufficient time to advertise tender opportunities.

 

The Area Council Manager reported that whilst the Housing Migration Officer post was currently vacant a successful recruitment exercise had been undertaken and following interviews on the 17th January, 2020 the post had been filled (subject to the usual background checks). Details of the commencement date would be provided once this was known.

 

It was also reported that the closing date for applications for the Stronger Communities Grant was 12.00 noon on the 31st January, 2020.

 

The forecast for 2019/20 showed that whilst there was a significant underspend (including underspend from previous years,) this would be reduced to £156,433 and the reasons for this were outlined.  In addition, there were some sizeable projects upon which decisions were required in March 2020 which meant that there was unlikely to be any further underspends going forward.

 

RESOLVED:

 

(i)            That the existing budget position and funding commitments be noted;

 

(ii)          That the current position regarding the recruitment to the Housing Migration Officer post be noted; and

 

(iii)         That a Workshop be arranged to review the Environmental Specification prior to a decision on whether or not to re-commission the project.

Supporting documents:

 

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