Agenda item

Revision of Contract Procedural Rules 2019

 

The Committee will receive a report outlining proposed changes to the existing Contract Procedural Rules (which were last reviewed in 2015) to reflect the changes in the Public Contract Regulations 2015.

Minutes:

The Committee received a joint report of the Executive Director Core Services and Service Director (Section 151 Officer) outlining proposed changes to the existing Contract Procedural Rules (which were last reviewed in 2015) to reflect the changes in the Public Contract Regulations 2015.  The Rules, if accepted, would be referred to Council on the 4th April, 2019 for approval.

 

The revised Contract Procedural Rules, which were appended to the report had been amended to increase compliance and enable a more commercial emphasis to procurement.

 

It was suggested that in future, the Rules would be reviewed annually.  They had been developed in accordance with the wider commercial strategy; they supported innovation and ensured that risks were appropriately managed. 

 

In the ensuing discussion, reference was made to the following:

 

·         Information was provided about the background to the revision of the Procedural Rules and to the legislation and regulations that had to be taken into account.

·         Reference was made to the potential impact of Brexit on future procurement and in response the Executive Director Core Services outlined the way in which arrangements would be put in place following the UK’s exit

·         It was pleasing to note that the new Rules were written in plain English

·         There was a discussion of procurement arrangements and also to the use of IT systems and particularly in relation to YORTender.  It was noted that it was planned to roll out commercial training and to use the revision of the Rules as a basis for training and especially for those who were regular procurers

 

RECOMMENDED TO COUNCIL that the revisions to the Contract Procedural Rules as detailed within Section 3 of the report now submitted be approved and adopted.

Supporting documents:

 

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