Agenda and minutes

Apologies were received from Daniel Harper, Rebecca Slack, John Healey MP, Stacey Chaplin, Julie Tattershall, and Justin Homer.

Antonio Jamasb has a Dearne & District Football club community building in close

proximity to welfare park. The BMBC team are aware of this.

Report showing spend to end Dec23 included for information purposes as requested.

Action: BMBC to talk to colleagues in assets management to see if any further

information is available re: the former primary school site.

Update: Internal discussions ongoing to agree how to facilitate the

development of the former primary school site.

In addition, opportunities to facilitate clearance of vegetation within the site is

being investigated. Community payback to be discussed as an option with PS Aston and could look at local organisations regarding social value options.

Action: Highways and Right of Way team to be contacted for an update to underpass and discuss invitation to the February board meeting.

Update: Highways have given apologies to the February board meeting. A separate meeting has been held with Highways and the Right of Way team. Right of Way team have confirmed that the underpass will be kept as a public right of way. Further links have been made with the team overseeing the works who will be in contact when a timescale to repairs is available.

Action: Up to date spend information to be shared with Board

Update: A confidential report showing spend to the end of Dec23 has been circulated with the Board paper pack for information.

Action: Statistics/updates regarding the new Market to be kept on as a regular update to board.

Update: Information on the market has been included within the highlight report and Impact & Legacy is proposed as a new, ongoing agenda item.

Action: SYMCA investment zone representative to be invited by Rebecca Slack to attend the February Board meeting to provide an update.

Update: Rebecca Slack and the investment zone representatives have given apologies for the Feb meeting due to a mandatory team day. This update has been rescheduled for the April Board meeting.

Action: Becca to contact Antonio regarding feasibility of using his site for the April meeting.

Update: A site visit has been completed and a microphone/connecting cables are being sought. A follow up to test the equipment will be arranged and providing it’s suitable then a trial onsite Board meeting at Dearne & District’s building next to the IKIC centre will be arranged for the April board.

          Justin Homer

This item was brought forward on the agenda to announce an update/outcome for the recently submitted Project Adjustment Request (PAR).

Alex Clegg advised that the PAR has been accepted and BMBC are awaiting the formal confirmation with an updated financial profile from DLUHC.

          Rachael Allington

See Highlight report; Plan on a Page included for information purposes only.

Highlight Report and Plan on a Page included for information purposes only.

Items for escalation to board:?? 

Programme: The risk around the Project Adjustment Request (PAR) submission is increased in likelihood for this period until we receive the outcome of the process. This can be lowered once the formal paperwork approving the PAR is received.

Project Level: Project D – Housing Regen (GHP) The risk around unsecured funding is currently escalated until we have the outcome of the PAR decision. This can be lowered once the formal paperwork approving the PAR is received.

At a project level, there is also a full business case to do in relation to the SYMCA funding so a risk is escalated until that has been approved.

Key decisions required from board this period: None this period.

Impact / Legacy Highlights to Board:

Programme: Impact & Legacy is reported in the highlight report and recommended as an ongoing agenda item at Board meetings. This was agreed.

Project Level:

Heart of Goldthorpe – Impact & Legacy - What support could Board provide to support the market and encourage use until it becomes more established? This was discussed further under the business engagement theme later in the agenda.

Cultural Hub – Legacy – being reviewed following the Heart of the Wood production

and will be linked into the Board legacy work.

Housing – Impact – It was noted that there was a low take up of the initial LAD3

retrofit opportunity which had a short timeline to spend that match funding. The plan for the full project is being developed.

A discussion regarding existing footfall information took place. The board were advised that improvements to this information are being investigated as part of wider Enabling Barnsley schemes. Further discussion took place regarding the work of Principal Towns and what options they have found to help facilitate improvements.

Councillor Coates advised regarding concerns from shop owners and engaging local businesses.

This was agreed to be discussed further under agenda item 6.

The Board requested that when the market is under the maximum occupancy levels, the market team consider other ways to display stalls to maximise impact on the area.

          Becca Gamble

This item was moved to agenda item 6 due to technology issues.

A presentation was shared for board members only. 

Input relating to the business engagement item had already begun under the ‘Minutes from previous meeting and matters arising’ and the ‘Town Investment Plan update’ items. 

A useful discussion took place with substantial amounts of feedback and ideas from GTF board members including recognition of Wombwell business forum success and Healthy High Street initiatives.

Decision – Business engagement to be an ongoing agenda item recognising that supporting the high street is a key priority for GTF Board as part of the legacy planning

Action - BMBC towns fund team will carry out mapping exercise including linking to the results of an high street assessment that is currently taking place in order that board can consider all information available and start to consider future initiatives to support the high street.

     Suzanne Brough

This was moved to agenda item 7 due to technology issues.

A presentation was shared for board members only.

A confidential discussion was held regarding Project K+L.

Action – BMBC to pull together a high level categorisation of spend on project L to date.

          Rachael Allington

A presentation was shared for board members only.

Decision - Legacy to be added as a standard agenda item for the GTF board.

Claire Dawson raised the issue of the overgrown area behind the rear wall of the Horse and Groom square and the need for a sustainable approach to prevent recurrences of this issue.

Andy Lock discussed the importance of creating a shared investment plan vision for the Board and have a common understanding of who the board needs to work with, to facilitate discussion on issues such as this. Wishes to keep Youth Engagement momentum going following on from the successful Heart of the Wood productions.

A discussion was also held regarding further youth engagement projects.

Action – Youth Engagement subgroup feedback will be added to the April board’s agenda which will include an update on the Legacy work.

Action – look at options for Board to have a session on a shared investment plan

          Mike Cotton

A presentation was shared for board members only.

Following feedback regarding local businesses not being aware of some activities such as the recent story trail launch, Mike Cotton extended a request to board members to advertise the Council’s and Dearne Area Team’s social media pages to members of the public to help improve engagement. Claire Dawson also advised that there is a physical Noticeboard outside Goldthorpe library that is updated by the Dearne Area Team every 2 weeks, as well as ones in Thurnscoe and Bolton.

For information: Following the meeting, Dearne Area Team confirmed the locations of all of the community noticeboards that they update.

·       Goldthorpe x1 : Outside Goldthorpe library

·       Bolton x1 : St Andrews Square

·       Thurnscoe x4 : Thurnscoe Cemetery, Merril Road, Thurnscoe Park, Outside Houghton Road Centre

Board expressed that the Heart of the Wood performances were amazing and wished to particularly thank Liane Holdsworth for the work she had done on this.

Rebecca Slack has issued apologies so this item and the investment zone update will be delivered at the next Board meeting.

Rebecca Slack has issued apologies and so this update and the investment zone update have been moved to the April agenda.

          Rachael Allington

Rachael Allington gave an update on the SYMCA mayor’s recent visit to Goldthorpe, and the points which were raised of the work that is being done. Highlighted the legacy of the Towns Fund.

Andy Lock followed up on the request for feedback regarding the Highlight Report - a request to simplify the reports given to board members in the pack to aid ease of understanding. Would like a summary page to be distributed including risks which need to be escalated.

Action – BMBC to devise a simpler version of the highlight report  to share at the next board to potentially move to version which summarises only the key points.

Claire Dawson raised the issue of the condition of the Horse and Groom square illegal signage.

Rachael Allington clarified that a new sign naming the square as 'Horse and Groom Square' is in the process of being designed and ordered and will be installed in the square in due course.

Matthew Stephens – has been approached by Big Local Thursncoe requesting

assistance for an event celebrating 10 years of Big Local Thurnscoe

Action – James Eggington to circulate to Board members

Date of next meeting – 11^th April Face to Face – venue TBC following technology check and booking confirmation.