Agenda and minutes

Apologies were received from Michael Bunting , Michael Cotton, Paul Clifford, Chris McGinley, Lynsey Law, Pauline Phillips Councillor Dorothy Coates, Councillor Sue Bellamy & John Healey MP.

The minutes were accepted as a true record.

·         Teresa Williams to check the ownership of the red wall adjacent to the Heart of Goldthorpe so that this can be factored into any plans for the site. BMBC Assets have confirmed that BMBC owns the land, Teresa is investigating which section so she can liaise with them.

Embankment – Claire Dawson.

Highlight Report

Risks / Financial Profile

Monitoring and Evaluation

Becca Gamble provided an overview of the Towns Fund Monitoring and Evaluation return that has to be provided to DLUHC.

The return will be signed off by Neil Copley, BMBC S151 officer now the information has been shared with Board.

Discussion took place regarding clawback. Clawback has not been detailed in any of the documents received so far, but Sam Pollard from BEIS advised that spend by financial years will be monitored.

Action : Board requested that spend by financial years be included in 6 monthly  monitoring updates, prior to M&E returns to DLUHC, and any concerns raised to the Board if they arise.

Highlight Report

Rachael Allington held a discussion with Board regarding the Highlight Report, the level of information and frequency for keeping Board informed.

Agreed :

·      A deep dive for a project each time on a rolling cycle to continue.

·      A Highlight report focussing on high level progress for the programme and each project, flagging up any risk concerns and key milestones such as consultations and awarding contracts for each 6 weekly meeting.

·      On a 6 monthly basis, prior to the M&E submission to DLUHC the information feeding into that return to be shared including outputs, project status and financial information.

Action : Board requested that information be concise, with key issues bullet pointed. Key decisions to be clear and where possible to receive papers the week before a Board meeting.

Risks

Rachael Allington updated Board that overall RAG rating for the projects is Green following Cabinet Approval to submit project summaries to DLUHC.

Procurement, which is already on the risk register, was flagged up generally across the programme and increased likelihood following the level of responses for the Heart of Goldthorpe Town Square design and level of response a landscaping design opportunity for the ES10 roundabout.  Project leads have been advised to accelerate testing the market as soon as  possible.

Heart of Goldthorpe Deep Dive – Teresa Williams

Housing Retrofit Update – Alison Dalton

Board Review – Paul Clifford / Rachael Allington / Rebecca Gamble / Kate Willard

Heart of Goldthorpe

Teresa Williams presented a deep dive of the Heart of Goldthorpe Project, confirming that a robust tender evaluation had been carried out for the Goldthorpe Town Square design.

Goldthorpe market is temporarily opening on the site Mondays until December and will then close whilst the onsite works are undertaken. Key Risk discussed : Procurement of a Construction partner. Board discussed some ideas for the Town Square.

Action : Procurement to be flagged as a key risk for projects

Action : Teresa to take forward the discussion of use of the square with the project Sponsor, Councillor Danforth.

Action : Board requested that a concern be fed back to DLUHC regarding concern that the limited revenue and ongoing funding is a concern as to what can be achieved with the funding.

Action : Board requested an update with regards to whether an alternative advertising space has been found for the advertising Board.

Housing retrofit Update

Alison Dalton presented an update to Board regarding the new Housing Retrofit project which will replace the previous Solar Farm project. The Project Summary will be circulated to Board.

Action : Board members to review the Project Summary and any concerns raised to Becca Gamble by 10^th June, otherwise this will recorded as endorsed for submission.

Next steps will be

·         A project Adjustment Request will be submitted to DLUHC

·         Alison to present to BMBC Capital Oversight Board

·         Sign off by Neil Copley and Derek Bramham when ready to submit to DLUHC.

Board Review

Kate Willard from the Town Deal Delivery Partner attended as an observer to help with the annual Board review. Key considerations are transitioning from Strategy to Delivery and how the Board can be accountable when they are not the accountable body. How Board can influence sustainable income through their influential position, horizon scanning and inward investment support was also discussed.

Action : Inward Investment Support with Grant Thornton from Town Deal Partner to be investigated.

Action : Kate Willard holding a debrief with Derek Bramham and BMBC Officers, feedback to be given at the next Board meeting.

Stevie White gave an update on the latest communications that had been published following the submission of the 5 project summaries. These included website update, social media animations, Barnsley Spotlight magazine and the use of social media sites. Derek has also been interviewed for Hallam FM.

Specific communications to promote the reinstating of the market is also planned.

Action : Comms to investigate the use of a QR code linking to webpage to aid a constant conversation with the community.

Sam Pollard from DLUHC attended and advised from DLUHC that :

·         BMBC should be sent a communication by the middle of next week with the results of the summary document submission

·         Should any projects not be approved at this stage, there is a further payment run being planned for July. Any summary documents which haven’t been approved, DLUHC  will work with the team to have them approved in time for July’s run

·         Sam will work with BMBC through the Project Adjustment Request for the  Housing Retrofit project once it is submitted

·         Support from Town Deal Partner such as for the commercialisation support ends in July so if this is required this should be requested asap

Becky Guthrie attended and advised that the request for match funding for the Housing project is moving forward through the brownfield fund approval process and will be recommended to  SYMCA board 29^th June. Goldthorpe is also represented in the emerging place plans and investment strategy for SYMCA which will take around 12-18months to finalise. further updates will be provided when possible. SYMCA South Yorkshire Retrofit Plan also being developed so could also provide opportunities for the Housing Retrofit project as a pilot.

Rachael Allington advised on the forward plan for the Project Deep Dives:

Housing consultation update – Julie Tattershall

Housing consultation update

Julie Tattershall presented a preliminary update on the consultation sessions held at Goldthorpe library.

Action : Housing projects to review whether aesthetics of the view of the Golden Nugget can be addressed as this could be visible form the Housing project sites.

Personal Safety

Concern was raised regarding personal safety of the Board and Officers, following a recent incident.  Any matters arising personal safety should be raised immediately with BMBC Health & Safety to advise on procedures and policies.

Date and Time of Next Meeting

Thursday 14^th July 2022 2-4pm