Agenda and minutes


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Venue: Reception Room, Barnsley Town Hall

Contact: Peter Mirfin  Council Governance Officer

Items
No. Item

32.

Declaration of Pecuniary and Non-Pecuniary Interests

Minutes:

Councillor Williams declared a non pecuniary interest in minute 34 due to his membership of the YMCA.

33.

Minutes of the Previous Meeting of Central Area Council held on 16th January, 2017 (Cen.13.03.2017/2) pdf icon PDF 76 KB

Minutes:

The meeting received the minutes from the previous meeting of Central Area Council held on 16th January, 2017.

 

Members noted that there had been contact made regarding the Council’s policy on charging for the movement of CCTV cameras, and the policy relating to charging for the replacement of bins. However, no reply had been received on either.  It was agreed that this would be progressed by Area Manager.

 

RESOLVED that the minutes of the Central Area Council meeting held on 16th January, 2017 be approved as a true and correct record.

34.

Performance Management Report (Cen.13.03.2017/3) pdf icon PDF 60 KB

Additional documents:

Minutes:

The Area Council Manager introduced the item noting that the report covered the third quarter period October to December, 2016.  It was acknowledged that the next report, covering January to March, 2017, would be submitted to the Area Council at their meeting in May.

 

Attention was drawn to Appendix 1, and Part A of the Performance Report, which provided an overview of the cumulative impact of the investment made by the Area Council to date. Overall there were no issues with any of the contracts held.

 

With regards to the contract with RVS, the monitoring report had been submitted in a timely fashion and it was noted that 183 additional people had engaged with the service, bringing the total to 836 over the course of the contract.  Members noted that the service would come to an end on 30th June, 2017 and appropriate plans were being made to take account of this.

 

The meeting noted the significant number of activities arranged, and the success of the winter warmer packs.  Councillor Clarke talked of the positive feedback from service users, and the impact the service had made to their lives.

 

With regards to the contract with YMCA, the monitoring report was being submitted satisfactorily.   From October to December, 2016 152 sessions had been held, engaging 44 additional children.  Within the quarter there had been 2677 separate attendances, and 13 new peer supporters had been trained.   It was noted that the contract was due to end on 31st March, 2017 and arrangements had been made for this.

 

Members noted that issues with the monitoring of users demographics were still ongoing, but that this did not impact on overall performance.

 

The meeting considered the performance information relating to the contract with Kingdom Security.  The monitoring report had been provided in a timely fashion and Members noted that 247 Fixed Penalty Notices had been issued within the quarter, with 13 Parking Charge Notices in addition.  This brought the number of Fixed Penalty Notices for dog fouling and littering to 2,083.

 

The meeting heard how a number of young people had engaged in clean up events, instead of paying the penalty notice.

 

Members discussed the lack of clarity between the enforcement services provided centrally, and those funded through the Area Council.  The meeting went on to consider the impact of enforcement on the environment, noting that littering was still an issue within every ward of the Central Area.  It was suggested that issuing Fixed Penalty Notices to those dropping cigarette ends did help to stop littering, but only reduced small volumes of litter.

 

The meeting went on to consider the contract with Twiggs Grounds Maintenance.  Performance against the contract was positive, and in addition many projects had been supported above and beyond the requirements of the contract.

 

The Service Level Agreement to support those in Private Sector Housing was discussed.  Officers employed continued to work with vulnerable individuals with 261 additional properties visited during the quarter, bringing the total number of households visited  ...  view the full minutes text for item 34.

35.

Celebration Event (Cen.13.03.2017/4)

Minutes:

The Area Council Manager introduced the item making Members aware that the event was to be held on Thursday 23rd March, 2017.  Invites had been distributed, requesting people to attend from 6.00pm, with the event to start at 6.30pm.

 

The first hour of the event was to be dedicated to the celebration of young people and the work of the youth programme.

 

The event would also give thanks to the efforts and commitment of all those involved with the Ward Alliances that contributed to the winning of an LGA award for community contribution.

 

Approximately 130 attendees had already confirmed, with 30 to 40 young people expected in addition.

36.

Procurement and Financial Update (Cen.13.03.2017/5) pdf icon PDF 288 KB

Minutes:

Members heard how YMCA had been appointed to deliver a service to ‘build emotional resilience and wellbeing in children and young people aged 8-14 years’ and was making arrangements to start on 1st April, 2017.  Members noted that this service would differ from that currently as work would be more focused, intensive and individuals would be supported over a longer term.  It aimed to identify issues and signpost to other support agencies.

 

With regards to the complementary services to build emotional resilience in children and young people, Members heard how five organisations had applied to the scheme, with four applications proceeding to the evaluation panel.  Work was ongoing to further develop the projects, and details would be made available once finalised.

 

Members were made aware that the procurement of a service to reduce loneliness and isolation in vulnerable adults and older people had commenced with tender applications to be returned by 17th March, 2017, with a view to the service starting in July, 2017. 

 

The meeting noted that advice had been taken that the procurement should initially be for 12 months, with an option to extend for further periods of 12 months and then 9 months, which differed slightly from that originally proposed whereby there would have been initial period of 9 months followed by subsequent extension periods of 12 months and 12 months.  However, it was recognised that the service would be provided over the same combined period at the same cost.

 

The attention of Members was drawn to the contract with Kingdom Security, the first year of which would come to an end on 20th April, 2017.  Members were reminded of the option to extend for two further periods of 12 months.   Following discussion Members were minded to renew the contract, but wanted to seek assurance that the service was being delivered throughout the Central Area, and that officers were not merely concentrating on those easy to fine around the town centre.  It was suggested that Ward level data, and type of fines issued (cigarette ends or general litter) could be considered to ensure this was the case.

 

It was suggested that the contract was extended, but with an in depth review taking place in Autumn 2017 to consider the effectiveness of the service, and whether it provided value for money.

 

The meeting discussed the Home Visiting Service provided by Homestart, and the recommendation to extend this for a further 6 months. In view of the impact the project was making, Members decided to extend this for a further year at a cost of £20,000 if it was possible to do so within contract procurement rules.  This would allow adequate time to undertake a check and challenge exercise into family support services provided centrally by the Council, and procure a service to help address any identified gaps if required.

 

The Area Council Manager gave a brief overview of the financial situation for the Area Council.  Taking account of expected expenditure, approximately £111,000 would be  ...  view the full minutes text for item 36.

37.

Notes of the Ward Alliances (Cen.13.03.2017/6) pdf icon PDF 261 KB

Central – held on 25th January, 2017

Dodworth – held on 7th December, 2016, and 17th January, 2017

Kingstone – held on 1st February, 2017,

Stairfoot – held on 9th January, 2017, and 6th February, 2017

Worsbrough – held 15th December, 2016 and 26th January, 2017

 

Minutes:

The meeting received the notes of the meetings of the Central, Dodworth, Kingstone, Stairfoot and Worsbrough Ward Alliances, held in December 2016, January, 2017, and February, 2017.

 

Councillor Clarke noted the Worsbrough Ward Alliance’s sponsorship of a number of young people to carry on the positive work they had started as part of the National Citizen Service programme.

 

Councillor G Carr brought to Members attention the issues relating to the refurbishment of Dale Park Pavillion, which was hoped would be addressed by the contractor through NPS, who were responsible for managing the work.

 

RESOLVED that the notes and feedback from the Ward Alliances be received.

38.

Report on the Use of Ward Alliance Funds (Cen.13.03.2017/7) pdf icon PDF 71 KB

Minutes:

The item was introduced by the Area Council Manager.    The attention of Members was drawn to the finance remaining in each of the five Ward Alliance Funds at the time of writing the report.  For Central Ward £836.50 remained; for Dodworth Ward £5,209.56 remained; for Kingstone Ward £6,472.36 remained; for Stairfoot Ward £7,914.94 remained; and for Worsbrough Ward £4,305.34 remained.  It was noted that since the report had been published a number of commitments had been made from Ward Alliance Funds and therefore funds remaining would be consequently reduced.

 

RESOLVED that the report be noted.

 

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