Agenda and minutes

Central Area Council - Monday 2 November 2020 2.00 pm

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Venue: Held Virtually

Contact: Peter Mirfin  Council Governance Officer


No. Item



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The Chair wished to place on record his thanks for the work undertaken by the outgoing Chair, Cllr W. Johnson, both at the Area Council and behind the scenes.


Declaration of Pecuniary and Non-Pecuniary Interests

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Councillor Carr declared a non-pecuniary interest in minute numbers 4 and 5 due to position as trustee of DIAL.


Minutes of the Previous Meeting of Central Area Council held on 7th September, 2020 (Cen.02.11.2020/2) pdf icon PDF 147 KB

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The meeting received the minutes from the previous meeting of Central Area Council held on 7th September, 2020.


Members discussed the progress being made in order to tackle hotspots where there were high levels of flytipping and of rubbish.  It was noted that ‘walkabout’ had taken place with officers, with a further one planned.  A project would be then proposed to officers in Waste Management.


Members discussed the need for further action, and the willingness of many volunteers throughout the area to support such action was noted.


It was noted that a tree would be planted in memory of Cllr Doug Birkinshaw, and that this would be funded through donations and would not utilise any public monies.


RESOLVED that the minutes of the Central Area Council held on 7th September, 2020 be approved as a true and correct record.


Performance Management Report (Cen.02.11.2020/3) pdf icon PDF 10 MB

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The Area Council Manager spoke to the report, reminding Members that many of the contracts had flexed their delivery in response to the pandemic.


In relation to the contract held by YMCA, the new service had commenced in April and had been undertaking weekly sessions in each Ward, doing detached and street-based youth work.  In addition, contact had been maintained with young people through email and other electronic means.


Previously the service had worked closely with schools, but schools were obviously cautious about external services coming on to their premises.


The service had seen a significant increase in traffic on their website, which indicated the level of demand.  Support for young people lacking in self-esteem and confidence continued, however it was noted that face-to-face work may be curtailed due to recent restrictions.


Members requested further details in relation to numbers engaged, and it was agreed to include these in future reports.


In relation to the contract to provide environmental enforcement services, Members heard that 163 notices had been issued, with 153 of these for littering, and 10 for dog fouling.  This had resulted in £6,910 of income generated.

Due to the current situation it had not be possible for young people who had been issued notices to undertake litter picks in lieu of the fine, and therefore they had been rescinded. 

Members noted that the officers had also been providing signage in areas, which had seen a corresponding reduction in issues.   Those present went on to discuss the proposed Public Space Protection Order in relation to dog fouling. This could raise the fine for dog fouling from £50 to £100 and could make not carrying dog fouling bags an offence.


Where possible, Members asked for further details of offences in their Ward to be provided, and of the streets patrolled.


In relation to the contract held by Twiggs Grounds Maintenance, Members heard how the team had acted promptly on all intelligence provided, with positive feedback received.  95 provider led social action interventions had been delivered, together and 10 events/actions supported.  In addition, two new groups had been supported and one existing group.


Members heard how that 404 incidences of fly-tipping had been reporting in July and August through the SLA to address Targeted Household Fly-tipping. It was noted that figures were lower than the previous year, perhaps impacted by Covid-19, but were still significant.  Work continued in targeted areas, making contact with landlords and tenants, and providing information in a number of languages. Support was provided in order to avoid issues escalating.  Members praised the continued hard work in this area.

In relation to the SLA to support new tenants in private rented accommodation, the impact of the pandemic in making contact with tenants was noted.  However, 24 new tenants had been supported within the quarter, with much of the contact via email and telephone.  Of the 24, all required some form of intervention, with 14 properties subsequently improved and 10 cases still open.  16 informal requests had also been  ...  view the full minutes text for item 4.


Procurement and Financial Update (Cen.02.11.2020/4) pdf icon PDF 210 KB

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The Area Council Manager introduced the item referring to the previous approval to establish a Challenge Fund to address loneliness and isolation.  A virtual market engagement event had been held on 13th October, with 37 organisations booked to engaged.  Feedback on the fund and approach being taken had been positive. Comments had been taken into account in revisions to procurement documentation.


Members noted the financial information supplied, and it was acknowledged that only actual finance from Fixed Penalty Notices had been included. Previous years could not be used to predict figures due to the impact of the pandemic.


Members heard how additional funding had been sourced to extend the provision provided by Age UK Barnsley until 31st March, 2021, which would then usefully dovetail with services provided through the Challenge Fund.


In response to questions regarding the service provided by CAB in each of the Wards, Members heard how recruitment was taking place and delivery would commence as soon as officers were in place.  It was suggested that the overall performance of the provision could be considered as part of the report in to the Area Council.


In relation to Holiday Hunger programmes, Members were assured that a report featuring an overview of both summer and October half-term provision would feature at the next meeting of the Area Council.



(i)           That the overview of Central Area Council’s current priorities, current contracts, Service Level Agreements and Wellbeing Fund projects be noted;

(ii)          That the actual financial position to date for 20/21 and the projected expenditure, including future proposals, to 2023/24 as outline in Appendix 1 and 2 of the report be noted’

(iii)        That cumulative performance of the service provided by CAB in each features in future performance reports;

(iv)        That an overview of holiday hunger provision is provided at a future meeting of the Area Council.


Notes of the Ward Alliances (Cen.02.11.2020/5) pdf icon PDF 488 KB

Central – held on 26th August, and 23rd September, 2020

Dodworth – held on 18th August, and 22nd September, 2020

Kingstone – held on 9th September 2020

Stairfoot – held on 14th September, and 12th October, 2020

Worsbrough – held on 10th September, 2020


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The meeting received the notes of the following Ward Alliance Meetings:-

Central Ward Alliance, held on 26th August and 23rd September, 2020;

Dodworth Ward Alliance, held on 18th August and 22nd September, 2020;

Kingstone Ward Alliance, held on 9th September, 2020;

Stairfoot Ward Alliance, held on 14th September and 12th October, 2020;

Worsbrough Ward Alliance, held on 10th September, 2020.


A number of Councillors commended the work undertaken to address holiday hunger, including the work of many volunteers and the Area Team.


Members noted the ‘Small Sparks Fund’ established by the Worsbrough Ward Alliance to support small volunteer led projects to bring communities together.  This had been very well received, and it was suggested that other Ward Alliances may wish to consider this approach.


RESOLVED that the notes and feedback from the Ward Alliances be received.


Report on the Use of Ward Alliance Funds (Cen.02.11.2020/6) pdf icon PDF 399 KB

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The report was submitted for information.


RESOLVED that the report be received.