Agenda item

The Area Council Manager introduced the item and the attention of Members was drawn to the timeline proposed for the procurement of an Environmental Tidy Team.  The tender was expected to be issued in early October, 2018 with the contract award issued in early December.  The new service was expected to commence 1^st April, 2019. Members supported the proposal, at an annual cost of £195,720, and Councillors Stowe and Andrews agreed to take part in the procurement exercise.

Members then discussed the extension of the Private Sector Housing Enforcement Service Level Agreement.  It was noted that this had been previously been agreed to extend this for a further year to conclude on 31^st March, 2019.

In relation to Environmental Enforcement Members had previously indicated that they wished to concentrate on parking enforcement around the town centres of Hoyland and Wombwell.  It was suggested that this service be procured with an indicative value of £20,000 per annum, with up to £10,000 allocated for an SLA with BMBC Safer Communities in order to provide the support required for this service as previously.  The timeline for procurement was noted, and it was agreed that Councillors Stowe and Lamb be part of the tender evaluation panel for this service.

Members then discussed the provision of Advice Services.  It was suggested that this be tendered around February, with evaluation taking place in March, 2019, and the contract commencing 1^st July, 2019.  A value of £79,572 per annum, the same as currently, was suggested. It was agreed that Councillors Stowe and Shepherd take part in the tender evaluation panel for this service.

The financial position for the Area Council was then noted, with around £39,000 remaining for allocation within the current financial year, £10,832 of which was for environmental projects.

RESOLVED:-

(i)            That the current financial position for 2018/19 and 2019/2020 be noted;

(ii)          That approval be given for the procurement of an Environmental Tidy Team at a cost of £195,720 per annum for one year with the ability to extend the contract for a further year subject to adequate performance, evidence of need and funding being available, and that the Executive Director Communities, following consultation with Members, be authorised to approve any necessary tender documentation to ensure timely procurement;

(iii)         That approval be given for the procurement of Parking Enforcement at a total cost of £30,000 per annum for one year with the ability to extend the contract for a further year subject to adequate performance, evidence of need and funding being available, and that the Executive Director Communities, following consultation with Members, be authorised to approve any necessary tender documentation to ensure timely procurement;

(iv)         That approval be given for the procurement of Advice Services at a cost of £79,572 per annum for one year with the ability to extend the contract for a further year subject to adequate performance, evidence of need and funding being available, and that the Executive Director Communities, following consultation with Members, be authorised to approve any necessary tender documentation to ensure timely procurement;

(v)          That the timescales for procurement of an Environmental Tidy Team, Parking Enforcement and Advice Service be noted;

(vi)         That Councillors Stowe and Andrews take part in the tender evaluation panel for the Environmental Tidy Team procurement;

(vii)       That Councillors Stowe and Lamb take part in the tender evaluation panel for the Parking Enforcement procurement;

(viii)      That Councillors Stowe and Shepherd take part in the tender evaluation panel for the Advice Services procurement.